The administration of your neighbourhood association

The contributions of the neighbourhood, the takings of the street party, a subsidy from the municipality and a board of volunteers who do it next to their jobs. ClubBalans keeps it in one place, without bookkeeping jargon.

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No payment details needed. Your club is ready in a minute.

Colourful bunting hanging across a sunny street

The annual accounts of a club in ClubBalans, with the balance sheet and the key figures

Members and contributions

Residents who are members, donors and supporting companies each get their own kind of membership with its own contribution. With one click you invoice them all by email, and one overview shows who has already paid. Read more about membership fees and invoices.

The street party and the sales in the community centre

After a party or a coffee morning you enter the sales on one screen with day sales, paid by card or in cash. The money in the register, and what you take to the bank, you book once. Read more about bank and cash.

Subsidy and budget

Make a budget per category, for example the neighbourhood party, the upkeep of the community centre and the insurance, and compare it with the actual figures all year round. You account for a subsidy from the municipality without calculating afterwards. Read more about bookkeeping.

A board of volunteers

Every board member gets a user of their own with a role, and logging in takes two steps. The change log shows who changed what and when, also when the board changes. The balance sheet, the profit and loss account and the annual accounts are ready at any moment, and the audit committee gets one package with all bookings, invoices and receipts. Read more about reports and audit committee.

Moving over from Excel

Are your members in an Excel file now? You upload it and match the columns, or you let us move it over for free. Read how that works at the free member import.

What your club uses most

Membership fees and invoices

Invoice the membership fees of all members at once, in full or pro rata. Invoices go out by email with a PDF, and you send reminders with one click.

Bookkeeping

Bookkeeping without the jargon: financial years, an opening balance, a budget and a ready-made chart of accounts for clubs.

Reports and audit committee

Balance sheet, profit and loss, budget comparison and annual accounts at any moment, and a complete package for the audit committee.

Questions

Frequently asked questions

Can we ask for a fixed contribution or a voluntary one?

Both. You create a kind of membership with its own annual contribution, for example a fixed contribution or a contribution for donors, and you invoice them all in one go by email.

How do I book the takings of a street party or the sales in the community centre?

With day sales you enter all sales of a day or event on one screen: for each sale how it was paid (card or cash), what it was and the amount. ClubBalans books everything at once.

How do I account for a subsidy from the municipality?

You book the subsidy and the costs it is meant for on their own categories. The profit and loss account and the budget comparison then show exactly what happened with it.

What happens when the treasurer stops?

The new treasurer gets a user of their own with the treasurer role. The change log shows who changed what and when, and all invoices, bookings and annual accounts are in one place.

I am not a bookkeeper. Can I do this?

Yes. You book income and expenses on clear categories. ClubBalans adds the counter-entry itself, so the books always balance.

For every club

Made for clubs like yours

Bring the books of your club in balance

No payment details needed. Your club is ready in a minute.

Try it free for 14 days