The administration of your social club

A club for the fun of it: the drinks, the outing, the barbecue and the Christmas dinner. The contribution is small and the cash belongs to everyone, but the members do want to know where the money goes. ClubBalans keeps the members, the cash and the bookkeeping in one place, without bookkeeping jargon.

Try it free for 14 days

No payment details needed. Your club is ready in a minute.

Friends laughing around a table with food and drinks

The bank transactions of a club in ClubBalans, each booked on a category or invoice

The cash and the bar

Every cash register has its own cash book. After an evening with a bar you enter all sales on one screen with day sales, paid by card, credit or cash. You count the cash afterwards, and ClubBalans books a difference as a cash difference, so the money always adds up. Money that goes from the cash to the bank you book once. Read more about bank and cash.

A pot for every member

Members put credit on their account with cash at the register, or by paying an invoice. A round or a bar sale comes off the credit, and you see the credit of every member in one overview. Read more about credit and in the guide how to manage the credit of your members.

Membership fees and outings

You invoice the membership fee in one go by email, and whoever does not pay gets a reminder. An outing, a dinner or a club shirt you settle with a separate invoice per participant, or off the credit. Read more about membership fees and invoices.

Keep your members informed

Divide your members into groups, for example per team or committee, and send an email to one or more groups at once, such as the invitation for the next drinks. An address never gets the email twice. Read the guide how to send an email to your members.

Accountability to the members

The balance sheet, the profit and loss account and the annual accounts are ready at any moment for the annual meeting. The audit committee gets one package with all bookings, invoices and receipts, and a new treasurer picks up where the previous one stopped. Read more about reports and audit committee.

What it costs

You pay per member per year and you try it free first. See the pricing.

What your club uses most

Member credit

Members top up their credit with cash or through an invoice and spend it at the bar. Pay invoices and the membership fee with it, and enter a whole evening of sales in one go.

Bank and cash

Import bank statements and ClubBalans suggests the matching invoice for every payment. Keep cash registers and count the cash.

Membership fees and invoices

Invoice the membership fees of all members at once, in full or pro rata. Invoices go out by email with a PDF, and you send reminders with one click.

Questions

Frequently asked questions

Can I keep a club cash for the bar and the outings?

Yes. Every cash register has its own cash book, and so does a bank account. For an evening with a bar you enter the sales on one screen with day sales. The costs of drinks, an outing or a dinner you book on clear categories.

Can members have a pot they drink from?

Yes. A member puts money on their credit, with cash at the register or by paying an invoice. A round or a bar sale then comes off the credit, and you see the credit of every member in one overview.

How do I settle an outing or dinner?

You send the participants a separate invoice by email, or you book the costs off their credit. Either way one overview shows who has already paid.

What does it cost for a small club?

You pay per member per year, so a club with twenty members pays less than a club with two hundred. See the pricing for the amount.

I am not a bookkeeper. Can I do this?

Yes. You book income and expenses on clear categories. ClubBalans adds the counter-entry itself, so the books always balance.

For every club

Made for clubs like yours

Bring the books of your club in balance

No payment details needed. Your club is ready in a minute.

Try it free for 14 days