The books of your club, in balance
ClubBalans keeps the members, membership fees, invoices and accounts of your club in one place. Simple for volunteers, complete for the audit committee.
No payment details needed. Your club is ready in a minute.
Everything the treasurer and member administrator need
All featuresMember administration
Private and company members, kinds of membership and their history. Import your members from a spreadsheet and keep lists of birthdays and anniversaries.
Read moreMembership fees and invoices
Invoice the membership fees of all members at once, in full or pro rata. Invoices go out by email with a PDF, and you send reminders with one click.
Read moreBookkeeping
Double-entry bookkeeping without the jargon: financial years, an opening balance, a budget and a ready-made chart of accounts for clubs.
Read moreBank and cash
Import bank statements and ClubBalans suggests the matching invoice for every payment. Keep cash registers and count the cash.
Read moreCanteen, credit and stock
Canteen revenue in the cash register, credit that members top up, and stock counts that show the margin of the bar.
Read moreReports and audit committee
Balance sheet, profit and loss, budget comparison and annual accounts at any moment, and a complete package for the audit committee.
Read moreRoles and security
Decide per screen which board member may use it. Logging in takes two steps, and every change is recorded.
Read moreYour own database
Every club gets its own, separate database and its own address, jouwclub.clubbalans.nl.
Change log
Every change is recorded: who changed what, and when. Handy for a handover to a new board.
Clear screens, for every board member
Still keeping the books in Excel?
| Spreadsheets and loose lists | ClubBalans | |
|---|---|---|
| Members | A member list that is never quite up to date, in several versions. | One member list, linked to the membership fees and the books. |
| Membership fees | Invoices one by one, and ticking off by hand who has paid. | All invoices at once by email; payments are matched from the bank statement. |
| Bookkeeping | Formulas that break, and totals that do not add up. | Double-entry bookkeeping that is always in balance. |
| Audit committee | Folders with receipts and printouts. | One package with the annual accounts, all bookings and every receipt. |
| Handover | Files on the laptop of the previous treasurer. | Everything online, with a log of every change. |
Up and running in three steps
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1
Create your club
Choose a name and the address of your club, and create your own account.
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2
Start your first financial year
A short setup creates the financial year and a ready-made chart of accounts for clubs.
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3
Add members and invite the board
Import your members, invite the treasurer and member administrator, and send the first invoices.
One price, everything included
You pay per member per year. All features are included, for every board member that needs access.
View pricingFrequently asked questions
Where do I log in? +
Every club has its own address, such as jouwclub.clubbalans.nl. You log in there with your email address and password.
Do I need knowledge of bookkeeping? +
No. You book income and expenses on clear categories; ClubBalans makes the double entries for you.
What happens after the trial? +
An administrator chooses the number of members and starts a subscription year. Without a subscription the club can no longer be used, but nothing is deleted.
Can several board members work in it? +
Yes. Invite as many users as you like and give each a role, such as treasurer or member administrator.
Bring the books of your club in balance
Start today, free for 14 days.