Features

Everything the treasurer and member administrator need

From the member list to the annual accounts: ClubBalans covers the whole administration of a club. Every feature is included in the price, for every board member.

Member administration

Private and company members, kinds of membership and their history. Import your members from a spreadsheet and keep lists of birthdays and anniversaries.

Membership fees and invoices

Invoice the membership fees of all members at once, in full or pro rata. Invoices go out by email with a PDF, and you send reminders with one click.

Bookkeeping

Double-entry bookkeeping without the jargon: financial years, an opening balance, a budget and a ready-made chart of accounts for clubs.

Bank and cash

Import bank statements and ClubBalans suggests the matching invoice for every payment. Keep cash registers and count the cash.

Canteen, credit and stock

Canteen revenue in the cash register, credit that members top up, and stock counts that show the margin of the bar.

Reports and audit committee

Balance sheet, profit and loss, budget comparison and annual accounts at any moment, and a complete package for the audit committee.

Roles and security

Decide per screen which board member may use it. Logging in takes two steps, and every change is recorded.

Made for volunteers

Clear screens in plain language. You book on categories such as membership fees or canteen purchases; ClubBalans does the double entries.

One administration

Members, invoices, bank, cash and reports are connected. A payment you process on the bank statement closes the invoice and lands in the balance sheet.

Ready for the handover

Every change is recorded, and the annual accounts and the package for the audit committee are ready at the press of a button.

Bring the books of your club in balance

Start today, free for 14 days.

Create your club